Will Bank Management Service

Unless you are regularly cleansing your Will Bank, you could be in a situation where you’re potentially in breach of GDPR.

Our 3-phase Will Bank Management Service provides a solution to maintaining the integrity and compliance of your Will Bank Data.

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Keeping client data up to date is an important part of your data protection compliance processes. Providers of professional services are generally considered to be ‘data controllers’, gathering and storing a client’s personal information in order to provide them with a service. Article 5 of the UK GDPR sets out seven key principles that data controllers need to adhere to. One of those principles is accuracy which requires you to ensure that personal data is ‘accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay’.

If your firm provides Will Writing and storage services, it is very likely that you hold large databases of client data, enabling you to periodically contact them to review their Wills and update them based on changes to circumstances.

 

  • Helps to meet regulatory requirements in terms of GDPR
  • Reduces overheads & administration time associated administration time associated with 'return to senders' and ad hoc database management/maintenance
  • Enables you to remove deceased/invalid Wills, thereby reducing off site storage costs
  • Identifies existing/former clients whose circumstances have changed, giving you a legitimate reason to contact them.

Our 3-phase approach

 

Screening

The screening phase provides an initial health check of your testator database, allowing you to see the percentage of out-of-data records and review next steps

Cleansing 

Identification of deceased subjects and rectification of incorrect addresses. The cleansing phase will also highlight unmatched records which may require further review

Notification

Ongoing monitoring including notification of ‘life events’ which may impact your files



Contact us to discuss your requirements and for a quote for Will Bank Management Services

 


Ensure your Will Bank data is clean and compliant with our screening, cleansing and notification services.

POA
  • Check the overall health of the data on file
  • Rectify address anomalies and identify deceased subjects
  • Ongoing notification to inform you of future changes
  • Financial Asset Searches have become an integral part of estate administration. We now commission these searches as a matter of course, and have found that it makes the task of information gathering infinitely less time-consuming and difficult. Tom Bottomley, Partner
  • I feel by using Estatesearch I am using all possible tools out there to provide the most comprehensive search of a deceased's assets to enable a complete and full administered estate from the get go. Leonie Adams, Director
  • The Estatesearch Financial Profile Service gives us a comprehensive and robust due diligence process at the click of a button. Using a combination of data and technology goes beyond what we could reasonably achieve otherwise and Estatesearch have helped us identify additional assets in difficult Court of Protection matters. Holly Chantler, Head of Private Client
  • Having used Estatesearch many times I have always found it to be really quick and easy and if any questions the team are always willing to help and discuss matters and have managed to find other accounts for other clients but with less in them which we are all extremely grateful for. Would highly recommend these are done when dealing with any financial matters. Lynne Ragoubi, Senior Accredited Paralegal
  • We're very happy with the services provided by Estatesearch and find the Financial Profile Service a valuable tool in assisting our clients. In one recent matter undertaking the search meant we discovered an additional £2,500 which we would have otherwise been unaware of, needless to say the beneficiaries were happy with the outcome. Jade Gani, Head of Private Client
  • The Financial Profile Service helps us demonstrate all reasonable due diligence in matters where we're appointed as Executors. In a recent matter the Report helped us identify additional assets which our client and the beneficiary greatly appreciated. Charlotte Day, Solicitor
  • The Estatesearch process is simple and accessing several services in one portal saves so much time. The Financial Profile Service is really useful and great value, supported by excellent customer service. As a firm regularly acting for overseas PRs the Search can be invaluable for discovering UK assets and liabilities. I wouldn’t hesitate in recommending the service to my clients. Helen Green, Solicitor
  • We use the Financial Profile Service when appointed as Executors to help us clearly demonstrate we’ve met all our statutory duties. The report is clear and easy to use, helping us quickly make targeted additional enquiries to secure estate assets when required. Rachel Roche, Solicitor Director
  • The Financial Profile Service helped us efficiently confirm all the estate accounts, and in our latest matter identified a historic pension adding greater value for the beneficiaries and our clients. Liyen Edin, Biscoes Solicitors
  • The Estatesearch team are always willing to go the extra mile to help us with our cases and enquiries, using their knowledge and expertise to help us deliver an excellent service while reducing costs for our clients. Michael Graham, Head of Private Client

Give us a call today, or send a message and we'll get back to you straight away.

0330 900 1700
[email protected]